The Problem: The client’s accounts payable department like those in many companies had difficulties relating to the management of incoming invoices. These difficulties were primarily around getting invoices reviewed and approved in an efficient manner and being able to track the status of an invoice throughout the approval process.

The Solution: A SharePoint based solution that not only allowed the staff in the accounts payable department to scan invoices directly into SharePoint but also automated the review and approval process of invoices by integrating with the existing AS400 system.

Key Features:

• Physical to electronic invoice conversion
• Seamless LOB application integration
• Workflow to provide automated invoice routing and approval
• Easy to use dashboard highlighting invoice status
• Detailed Reports
• Automated notifications

The Problem: In a regulated environment a client had difficulty in managing the training requirements for operators. These operators required training on multiple tasks that formed part of a production process and failure to be trained on any one of the tasks in the process meant the operator was out-of-compliance and could not participate in the process.

The Solution: An Employee Training Portal that highlighted employees who were approaching out-of-compliance with the companies training requirements for their processes. This system provides the company with the ability to schedule training for operators and have the operators notified. The system provided end users with an intuitive and consistent mechanism for managing their personal training plans and ensuring compliance with company standards.

Key Features:

• Centralised storage of training records
• Web based access 24×7
• Microsoft Outlook integration (training events added to operators calenders)
• Out-Of-Compliance Reports
• Reduced reliance on paper records

The Problem: The client had difficulty in managing risks within the organisation including their review and escalation to various committees. Disparate sources including SharePoint lists and Excel spreadsheets made reporting a tedious, error prone and time consuming task.

The Solution: A SharePoint based centralised Risk Management System with risk classification, risk escalation, review and approval workflow, automated notifications and reporting.

Key Features:

• Centralised web based risk management
• Defined Escalation Process
• Status notifications
• Departmental Dashboards
• Customisable Reports
• Exportable data for third parties

The Problem: The department responsible for the review of procedures suffered when dealing with documentation submitted to them by the rest of the organisation. Users were submitting documentation every day of the week and at any time leading to excessive pressure on the departments resources. They needed the ability to schedule the reviews over a period of time to prevent bottlenecks occurring at the end of the week when users needed documents reviewed to meet deadlines.

The Solution: A customised SharePoint application to automate the scheduling of document reviews leveraging OOB SharePoint functionality while also customising the user interface and configuring workflows.The system was based on pre-configured review slots which could handle a configurable number of documents on a particular day thus preventing a build up of documents requiring review and less pressure on the reviewers with the workload spread evenly across the entire working week.

Key Features:

• Web based system allowing the booking of review slots
• Configurable review slots & number of reviewable documents
• Email integration (reviewers notified of documents awaiting review)
• Elimination of bottlenecks by requiring booking
• More efficient process and resource utilisation

The Problem: The department responsible for maintenance and servicing had a requirement for a system to manage the roster for a number of areas which included various tasks. The system needed to automatically assign the roster tasks every week to staff who were trained using a rotational system. In addition to this the system needed to capture the service history for equipment and to automatically send a weekly email listing equipment that was reaching its service due date.

The Solution: The system developed by Sintel provided end users with a user friendly interface that allowed them to see the scheduled roster tasks for the coming weeks and confirm that roster tasks assigned to them in the current week were completed. In addition, tasks could be completed by alternate members of staff to account for situations where staff were absent due to illness or unavailable for whatever reason.

Key Features:

• User friendly Interface
• Automated Rostering
• Email notifications of assigned tasks
• Dashboard highlighting equipment approaching service due
• Reports on roster task completion

The Problem: The Training and HR departments had a requirement for a system to manage the skills and training for staff working in the plant. The system needed to gather information for each employee including educational, professional and aspirational. The information gathered would be used to track an employee’s progress on their chosen career path and to identify knowledge within the organisation.

The Solution: The system provided end users with an intuitive mechanism for viewing their personal information that was completely secure. It allowed the HR department to maintain employee details in a secure central location which employees could access and only see their own information. In addition to this functionality the system was integrated into employees MySites allowing them to use their MySite as the starting point for accessing their personal information in a familiar SharePoint environment.

Key Features:

• Reduced burden on Training & HR, employees complete their own profiles
• Integrated with existing SharePoint MySites
• Employees personal data completely secure
• Customisable reporting
• Centralised storage of employee data